Overview
Understanding how your record counts are calculated starts with knowing how your account is configured to identify unique suppliers. This article explains what a unique record is and how de-duplication works in the context of data enrichment.
What Is a Unique Record?
A unique record is a supplier entry that is distinct based on your account's unique key setting. This configuration is established during implementation and determines which combination of fields defines a single unique supplier.
Available configurations include:
- Vendor ID and Vendor Name and Vendor Address and Vendor State
- Vendor Name and Vendor Address and Vendor State
- Vendor ID and Vendor Name
- Vendor ID
- Vendor Name
- EIN and Vendor Name and Vendor Address
For example, if your unique key is set to Vendor ID, a supplier with multiple addresses will still be counted as a single record.
Note: Unique records are counted across all projects per year — not per individual project submission.
Not Sure How Your Account Is Configured?
Your unique supplier configuration is typically set up during onboarding with your Project Manager. If you're unsure what yours is set to, reach out to your CSM or contact us at support@supplier.io and we'll be happy to assist.